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The R.A.P. Sheet Town of Prattsburgh The regular meeting of the Town Board of the Town of Prattsburgh was held on Thursday, October 19, 2006 at 7:00 P.M. at the Town Hall in Prattsburgh, N.Y. PRESENT: Supervisor J. Harold McConnell, Councilpersons Sharon Quigley, Charles Shick and Stacey Bottoni. Highway Superintendent Chris Jensen; Water/CEO Les Babcock; Attorney John Leyden; Bookkeeper Dolores Billings, and Town Clerk Pamela Kula. EXCUSED: Councilman David Hall. ALSO PRESENT and welcomed by the Supervisor was Ruth Sauerwald, Amy Shick, Kim Lambertz, Lenora and George Applebee, Stevie and Amanda Kula, Donna M. Campbell, and Sylvia Putnam. The meeting was called to order at 7:00 P.M. by the Supervisor followed by the Pledge of Allegiance to the Flag. A motion was made by Councilwoman Quigley, seconded by Councilwoman Bottoni, and duly carried to approve the minutes of the September 21, 2006 Town Board Meeting. A motion was made by Councilman Shick, seconded by Councilwoman Bottoni, and duly carried to accept the monthly financial report as submitted by the Town Supervisor. On a motion made by Councilman Shick and seconded by Councilwoman Quigley, it was duly resolved to authorize payment of the following bills as audited: GENERAL FUND BILLS ck#17471 through ck#17516 (Including Highway, Light, Sidewalk and Water) and amounting to $64,476.70; TRUST & AGENCY BILLS ck#4647 through ck#4683, including payroll checks and electronic transfer and amounting to $37,097.46. CAPITAL PROJECT/TOWN HALL ck#1054 through ck#1058 and amounting to $36,317.08. From the Bookkeeper: The following appropriations are needed to prevent shortages in various accounts: General Fund: From: A1320.4 Auditor, C.E. $2,700.00 A1410.2 Clerk, C.O. 1,000.00 A1450.1 Elections, C.E. 2,000.00 A1450.11 Election Cust. 375.00 To: A1110.4 Justice, C.E. $ 200.00 A1620.2 Office Furniture 3,000.00 A5132.4 Barns, phones 200.00 A5132.43 Barns, supplies 100.00 A8810.4 Cemetery, C.E. 50.00 A9060.8 BC-BS Insurance 2,500.00 A9050.8 Unemployment Ins. 25.00 Highway Fund: From: D5120.4 Bridges, D.C. $190.00 To: D5130.45Machy.Supplies $ 120.00 D9089.8 Uniforms 70.00 Water District Fund: From: SW8310.2 Admin., C.O. $ 370.00 T o: SW9060.8 Unemploy. Ins. $ 370.00 A motion was made by Councilman Shick, seconded by Councilwoman Bottoni and it was duly resolved to have the bookkeeper make the above appropriations. New Business: The Supervisor introduced the Town's Assessor, Diane Carney who explained why it is to the Town's advantage to maintain the equalization rate at 100%. She provided examples to show the differences in tax rates between towns that are at 100% and those that are under 100%. Diane explained that she will be doing another re-val because we're not keeping up with market rate. Communications: The Supervisor said that the Town Justice has received a grant in the amount of $1,575.00 for file cabinets, a fax machine, and a safe. On a motion by Councilwoman Bottoni, seconded by Supervisor McConnell, a public hearing was scheduled for Local Law Tentatively Numbered 2 of the year 2006 providing for the administration and enforcement of the New York State Uniform Fire Prevention and Building Code. The Hearing is to be held at the Town Hall on November 16, 2006 at 7:00 P.M. prior to the regular board meeting. On a motion by Supervisor McConnell, seconded by Councilwoman Quigley, a public hearing was scheduled for Local Law Tentatively Numbered 1 of the year 2006 dealing with the Control of Unreasonable Noise. The Hearing is to be held at the Town Hall on November 16, 2006 at 7:15 P.M. On a motion by Councilman Shick, seconded by Councilwoman Bottoni, a public hearing was scheduled to review the town's preliminary budget for the year 2007. The hearing is to be held at the Town Hall on Wednesday, November 8, 2006 at 7:00 P.M. at the Town Hall. The clerk will advertise all three of the above scheduled public hearings. New Business: Supervisor McConnell said that he would like to apply for a matching grant in the amount of $7,500.00 for trees. On a motion by Councilwoman Bottoni, seconded by Councilman Shick, the following resolution was adopted. RESOLVED: That J. Harold McConnell, as Prattsburgh Town Supervisor is hereby authorized and directed to file an application for 50% matching funds in an amount not to exceed $7,500.00, and upon approval of said request to enter into and execute a project agreement with the New York State Department of Environmental Conservation for such financial assistance to this municipality for Tree Replacement Program. Highway Report: (Chris Jensen) Since our last meeting we have finished putting the gravel down on the reconstruct job on Davis Road. We have been filling potholes and spot grading, we also have finished repairing the washes in Ingleside. We have been cleaning ditch and replacing pipes as needed on Nickles and Cook School Roads. We also have cleaned the ditch below the park, filled it in with stone for drainage and put in a blacktop gutter. Along with blacktopping this street, we also topped Morgan and Pratt Streets. We have been working on putting topsoil and grass seed back in the lawns to match the new top. In the shop, along with routine maintenance and prepping the equipment for plow season, we have replaced the radiator in T-204 and replaced all the brake lines on G-112. Supervisor McConnell asked Highway Superintendent Chris Jensen about plans for a new truck. Chris stated the plans were to replace the 1996 Mack 10-wheeler after the first of the year. He said that he would like to purchase a new 10- wheeler, but also keep the Mack and replace the box and use it for a brine truck. CODE ENFORCEMENT/WATER: (Les Babcock) Issued 3 building permits as follows: 1 shed, 1 pole barn, and 1 used singlewide. Issued 1 certificate of occupancy, did 10 building inspections, 7 septic inspections with reports and 3 wood or coal stove inspections with reports. Water Dept..... Read meters for October 1st billing, installed 2 meters, shut off 1 service, turned on 11 services, fixed 2 water leaks. Parks and Sidewalks... Mowed at pump house and park and chopped leaves. Worked on various projects at the New Town Hall. Councilwoman Bottoni gave a report on the Vision Forum Committee. She said that the last meeting was held on October 9, 2006 at which time the committee members worked on the survey that they are putting together to be mailed to taxpayers. Stacey said that they hope to have the survey put together and mailed sometime next month. The next meeting of the Vision Forum Committee is scheduled for Monday, October 23, 2006 at 7:00 P.M. at the Town Hall. The Public is invited to attend. Supervisor McConnell told the board that the new office building is complete and paid for. We have been moving stuff into the new town hall a little at a time. There was some discussion regarding Tonia Puccio's house on Chapel Street that she has offered to donate to the town. Attorney Leyden stated that the town should have something stating her offer in writing from Ms. Puccio. A motion was made by Supervisor McConnell, seconded by Councilman Shick, and it was duly resolved to accept the offer subject to receiving a letter from Tonia Puccio stating that she will deed the property at 27 Chapel Street to the Town subject to a title search. Town Clerk: (Pamela Kula) Pam read the Dog Control Officer report for September as follow: Answered 3 complaints, picked up 2 dogs, took 1 dog to the shelter, traveled 233 miles. Mailed 14 reminder to license letters, also worked on catching up with delinquent licenses. The Dog Control Officer's report is on file under separate cover as is the Town Justice's and the Town Clerk's Monthly Reports. A motion for adjournment was made by Councilwoman Quigley, seconded by Councilwoman Bottoni and the meeting was adjourned at 7:40 P.M. Town of Pulteney Supervisor William Weber called the regular meeting of the Pulteney Town board to order at 7:00 PM on Wednesday, October 11, 2006, at the Pulteney Town Hall with roll call followed by Pledge of Allegiance. Present were: Supervisor William Weber; Councilman Janet Stone; Councilman Richard French; Councilman Robert Kemp; Councilman James Fox; Highway Supt. George McIntyre; Town Attorney John F. Leyden; Bookkeeper Helen Coombs and Town Clerk Donna Conley. Councilman Richard made motion seconded by Councilman Stone to accept the minutes of the September 13th regular meeting. All in favor. Carried. Supervisor Weber gave the financial report and the General & Highway Profit & Loss statements. Todd Ewell, Clough Harbour Associates, gave the report for the water project. Supervisor Weber noted we have applied for a FAB Grant (Financial Aide to Business Grant) for a million dollars and he is working on the application to change our short-term financial term to a long-term financial term. Attorney Leyden has sent all information and application to NYS Audit & Control. Hopefully the contract will be signed this month so as soon as the contractor gets his permits from DOT in place he can start work. Richard Armstrong asked if a letter informing the people in the water district where the project stands could be sent out. Board agreed to have a mass mailing done to the people in the water district explaining where we stand with the water project when everything is in place. Supervisor Weber noted NYSEG representative could not attend the meeting tonight but he had faxed information regarding outages in town. A copy will be at the Town Clerk's Office for public review. Jill Howell, Associate Marketing Manager and Chad Rivers, Engineer for TVGA Consultants was present to discuss grants for the town for needed projects. There is no cost for them to monitor grants but there would be a case-bycase charge if asked to manage grants granted to the Town. Supervisor Weber will send them a list of our areas of interest. Councilman French made motion seconded by Councilman Fox to recess the regular meeting to hold a public hearing on Local Law No. 4 of 2006 entitled "Keuka Lake Uniform Docking and Mooring Law." All in favor. Carried. Town Clerk read the legal ad as advertised. Supervisor Weber noted of the eight municipalities involved in the uniform law, Hammondsport, U r b a n a , Jerusalem and Wayne have already adopted the law. Everyone having had a chance to speak for or against the proposed Local Law, Councilman French made motion seconded by Councilman Kemp to close the public hearing and resume the regular order of business. All in favor. Carried. Councilman Stone made the motion to adopt the following resolution seconded by Councilman Kemp: RESOLUTION AUTHORIZING ADOPTION BY THE TOWN BOARD OF THE TOWN OF PULTENEY OF LOCAL LAW NO. 4 OF 2006 ENTITLED "KEUKA LAKE UNIFORM DOCKING AND MOORING LAW" WHEREAS, Supervisor Weber did a phone poll of the Town Board of the Town of Pulteney to hold a Public Hearing to be held by said Town Board on October 11, 2006, at 7:30 PM at the Town Hall, Pulteney, New York, to hear all interested parties on a proposed Local Law No. 4 of 2006 entitled "Keuka Lake Uniform Docking and Mooring Law", and WHEREAS, Notice of said Public Hearing was duly advertised in the official newspaper of the Town of Pulteney, on October 1, 2006 and other notices required by law were properly served, posted or given, and WHEREAS, said Public Hearing was duly held on October 11, 2006, at 7:30 PM at the Town Hall, 9226 County Rte. 74, Pulteney, New York, and all parties in attendance were permitted on opportunity to speak on behalf of or in opposition to said Proposed Local Law, or any part thereof, and WHEREAS, the Town Board of the Town of Pulteney, after due deliberation, finds it in the best interest of the Town of Pulteney to adopt said Local Law. NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Pulteney hereby adopts said Local Law No. 4 of 2006, entitled "Keuka Lake Uniform Docking and Mooring Law", a copy of which is attached hereto and made a part of this Resolution, and be it further RESOLVED, that the Town Clerk, shall, and she is hereby directed to enter said Local Law in the Minutes of this meeting and in the Local Law Book of the Town of Pulteney, and to give due notice of the adoption to all of the other respective Lakeshore Municipalities so that each of them shall be able to proceed to adopt their own Keuka Lake Uniform Docking and Mooring Law, and be it further RESOLVED, that the Town of Pulteney Local Law No. 4 of 2006 establishing in the Town of Pulteney the "Keuka Lake Uniform Docking and Mooring Law" shall be timely submitted to and approved in writing by the Commissioner of the New York State Office of Parks, Recreation and Historic Preservation and be it further RESOLVED, that upon receipt of such Commissioner's written approval, it shall be filed in the Office of the New York State Secretary and shall become effective ten (10) days thereafter. Roll call vote: Councilman Stone, yes; Councilman French, yes; Councilman Fox, yes; Councilman Kemp, yes; Supervisor Weber, yes. Carried. Town Clerk presented the Tentative Budget to the Town Board members. She further noted that Local Law No. 3 of 2006 entitled "A Local Law amending Local Law No. 3 of 1992" being our Dog Law was filed with the State on September 25, 2006. Councilman French made motion seconded by Councilman Fox that the Justice's, DCO's, CEO & Watershed and Zoning Officers reports be received and placed on file. All in favor. Carried Highway Supt. McIntyre reported they have hauled stone; tiled on Tobey Rd.; put pipes in on Lower Middle Rd., Chidsey Hill Rd. and Ford Rd. Extension; graded roads; done some ditching and mowing; made cold patch; done grader patching on Gloades Corners Rd., Romig Hill and Chidsey Hill; put a binder on Brown Rd. and oil & stoned the Town Hall driveway. Supervisor Weber commented that he had received several comments of approval of our highway dept. and what they have done with the roads. He further noted that Sam Hadley of Steuben County Public Works Dept. told him the signs for Boyd Hill were up - one on the top and one at the bottom. NYMIR contract has been received for review and updates. The Chairman of the Ethics Board wrote a letter stating he had called the Association of Towns and talked to an Attorney regarding if the Ethic's Law could be changed to include the public concerns as well as town employees' complaints. Attorney Leyden will contact the Attorney they had contacted and see why their opinions differ. Duane Bergstresser had asked about buried fuel tanks on private and public property. Tanks on private property would only concern the Town if it is a health issue. Todd Ewell will check as to who to contact and what needs to be done and get back to Supervisor. Supervisor Weber reported the union negotiations are headed for a bumpy road ahead at this stage in time because an agreement could not be agreed on at their last meeting. We received one applicant for the secretarial position of the Planning Bd., Amanda Sprague and she came highly recommended. Supervisor Weber made motion seconded by Councilman Stone to appoint Amanda Sprague as secretary to the Planning Board at the pay of $10.00 per hour effective now. Roll call vote: Councilman Stone, yes; Councilman French, yes; Councilman Fox, y e s ; Councilman Kemp, yes; Supervisor Weber, yes. Carried. Councilman Kemp made motion seconded by Supervisor Weber to pay the secretary to the ZBA $10.00 per hour effective now. Roll call vote: Councilman Stone, yes; Councilman French, yes; Councilman Fox, y e s ; Councilman Kemp, yes; Supervisor Weber, yes. Carried. Budget workshop was discussed. Councilman Stone made motion seconded by Councilman French authorizing the Town Clerk to advertise for a budget workshop/special meeting to be held on Wednesday, October 25th at 7:00 PM. Roll call vote: Councilman Stone, yes; Councilman French, yes; Councilman Fox, y e s ; Councilman Kemp, yes; Supervisor Weber, yes. Carried. Attorney Leyden noted that the State has made revisions dealing with the administration and enforcement of the New York State Fire Prevention and Building Code and is requiring that the towns enact it by the end of 2006. The board has a copy of this as proposed Local Law No. 5 of 2006 entitled "A Local Law providing for the administration and enforcement of the New York State Fire Prevention and Building Code." Councilman Stone made motion seconded by Councilman Fox to authorize the town clerk to advertise a public hearing on proposed Local Law No. 5 of 2006 entitled "A Local Law providing for the administration and enforcement of the New York State Fire Prevention and Building Code" at 7:30 PM at the November 8th regular meeting. Roll call vote: Councilman Stone, yes; Councilman French, yes; Councilman Fox, yes; Councilman Kemp, yes; Supervisor Weber, yes. Carried. Supervisor Weber discussed hiring a contractor to spruce up Brown Cemetery at the previously set cost of $500; do the needed repairs on the playground and work on filling the depressions in the Glen View Cemetery. He said Kevin O'Neil is willing to work at $10.00 per hour as a contractor to do various job for the Town of Pulteney. Councilman Stone made motion seconded by Councilman Kemp the Town hires Kevin O'Neil at the rate of $10.00 her hour as a contractor to do various projects on demand for the Town and the Attorney will generate necessary documents for the contractor to execute in order to protect us and himself. Roll call vote: Councilman Stone, yes; Councilman French, yes; Councilman Fox, y e s ; Councilman Kemp, yes; Supervisor Weber, ye s. Carried. Councilman French made motion seconded by Councilman Fox to hold Halloween in the Town of Pulteney on October 31st from 6 to 8 pm. All in favor. Carried. Alternates for the Planning Bd. was discussed. Attorney Leyden noted we could only have two (2) alternates. Councilman French made motion seconded by Councilman Fox authorizing the Town Clerk to advertise for alternates on the Town Planning Board. Roll call vote: Councilman Stone, yes; Councilman French, yes; Councilman Fox, y e s ; Councilman Kemp, yes; Supervisor Weber, ye s. Carried. A web site for Pulteney was discussed. Councilman French made motion seconded by Councilman Stone to adjourn. All in favor. Carried. Meeting adjourned at 8:25 PM. Supervisor William Weber called special meeting/ workshop to order on Wednesday, October 25, 2006, at 7:00 pm at the Pulteney Town Hall. Present were Supervisor William Weber, Councilman Robert Kemp, Councilman Richard French, Councilman Janet Stone, Councilman James Fox, Highway Supt . George McIntyre, Bookkeeper Helen Coombs, C E O / Zoning/Watershed Officer Lauren Welch, and Town Clerk Donna Conley. Others present were: Terry Gibson, James Sprague and David Conley. Supervisor Weber stated the meeting was called to work on the budget and to take care of current matters that have come up. Town Board worked on the tentative budget line by line. Councilman French made motion seconded by Councilman Kemp to accept the tentative budget and make it the preliminary budget for 2007 and author the town clerk to advertise a public hearing on the preliminary budget to be held at 8:00 pm at the November 8th regular meeting. Roll call vote: Councilman Fox, yes; Councilman Kemp, yes; Councilman French, yes; Councilman Stone, yes; Supervisor Weber, ye s. Carried. Councilman Fox made motion seconded by Councilman Kemp to hire Kevin O'Neil as a part time employee at $10.00 per hour until December 31, 2006, to work on three projects - Brown Cemetery, Glen View Cemetery and to work on playground to take out defective playground equipment. Roll call vote: Councilman Fox, yes; Councilman Kemp, yes; Councilman French, yes; Councilman Stone, yes; Supervisor Weber, ye s. Carried. Highway Supt. McIntyre's unused vacation time & personal day when he left the position of a regular highway employee was discussed. Councilman French made motion seconded by Councilman Fox that Highway Supt. McIntyre is to be paid this unused vacation time and personal day at the rate of pay he was given as a regular highway employee. Roll call vote: Councilman Fox, yes; Councilman Kemp, yes; Councilman French, yes; Councilman Stone, yes; Supervisor Weber, yes. Carried. Councilman French made motion to adjourn. All in favor. Carried. Meeting adjourned at 8:50 PM. Town of Avoca Minutes of the Avoca Town Board regular meeting September 20, 2006 called to order by Supervisor Wellington at 7:00 p.m. Present were: Supervisor, C h r i s Wellington; Councilman, D o u g Heinemann; Councilman, Fr a n c i s F eely; Councilwoman, Wendi Hammond (absent); Councilwoman, Peggy Pierce (absent); Attorney, Karl Anderson Jr.; Town Clerk, Kim Jackson; Highway Super., Dan Hamilton. Supervisor Wellington led the Pledge of Allegiance for the Town Board. Motion by Supervisor Wellington, seconded by Councilman Heinemann approving the minutes of the August 16, 2006 regular meeting. Carried. The board looked at the departmental reports for the month of August 2006 as follows: There were no motions made to accept the departmental reports Town Clerk, Zoning, Assessor, Animal Control Officer, Code Enforcement. Visitors: Karen Pragle, Batty Madison, Barb Eaton and Nelson Eaton. Visitors: Mr. Walsh sent a report for the county. Supervisor Wellington read the report for John Walsh, the new jail cells have been set, and boarding out the inmate's year to date has been $15,400.00. Infirmary is going very well the jail and the infirmary are to be completed late 2007. Steuben County Surplus equipment auction, Thursday, September 28, 2006 at 10:30 a.m. The Landfill will be receiving almost $48,000.00 for recycling reimbursement. Probation will be receiving a grant for $24,000.00 for probation supervision of level three sex offenders. The NY Health department will be awarding a youth bureau grant of $85,000.00 for youth programs. The highway department has contracted with NY State to plow state roads for the sum on $632,000.00 last year the county received $500,000.00. Barb asked the board about the cleaning service for the town it hasn't been cleaned in a while, and asked if she could be spoken to about doing a better job. Amy Robbins is seeking to fill the position of Margaret Pierce as town councilman. Councilman Feely stated the Republicans Party backs her for councilman. Karen Pragle presented the town board with a certificate of appreciation from the Free Library from their open house that no one form the town attended. Motion by Councilman Feely, seconded by Councilman Heinemann approving a copy of the abstract of vouchers there was a typo on the 2000 annual report should read 2004 annual report. Carried. Highway Super. Dan informed the board about things going on around the town. Wessels was cold mixed on the 23 & 24 got help from many townships; it was sealed last week and will need to be sealed again next spring. Got a letter from NYMIR about an information class on October 11, 2006 from 7:30 a.m. till. Dan has been getting calls about installing pipes in resident's property, he feels that the homeowner buy the pipe and the town could install it. The new truck has been a Keith Harms, welding and fabrication in Angelica for about a month now and it's still not done the equipment has not been sent yet either to get installed. International is not happy with the whole deal of taking so long to get the truck to the Town. Dan is going to call tomorrow morning to discuss the situation with International. Dan has called Road Runner to see if he can get the service at the Town Barn for free, Road Runner stated they have one spot open on the policy but the Town Supervisor must call to request the service. Dan needs to replace the loader, he put into the budget for this year. Dan received a letter from Senator Winner's office that the Town of Avoca has been given funding in the amount of $50,000.00 to assist in purchasing a Loader this is possible because of the shared services programs that the town has been involved in for the past two years. Dan has not filed the vacancy yet for the MEO he has a couple of leads. Motion by Councilman Feely, seconded by Supervisor Wellington authorizing that a town resident has to pay for the first pipe and the town will put it in at no cost to the homeowner the homeowner must meet the specification and discretion of the Town Highway Superintendent. Carried. Motion by Councilman Feely, seconded by Councilman Heinemann authorizing Dan, Highway Super to attend the NYMIR seminar on October 11, 2006. Carried. Motion by Supervisor Wellington, seconded by Councilman Heinemann authorizing the posting of the Seasonal limited use highways for the town of Avoca. Carried. Motion by Supervisor Wellington, seconded by Concilman Heinemann authorizing the Assessor and Assessor Clerk to attend the assessor Association meeting in Bath, on September 27, 2006. Carried Betty gave the board a letter asking for the Town to use her kennels instead of taking the dogs to Bath SPCA. Computer Town Clerk: The computer crashed Ron did get it working again, but needs to replaced soon before something serious happens to the whole computer and I loose all information. Motion by Supervisor Wellington, seconded by Councilman Feely authorizing the Town Clerk to check around for competitive prices and order a computer up the the amount of $2028.80 that was quoted by Dell. Carried. Grant Presentation: Kim and Karen presented the board with the final presentation of the Inventory grant, showed the work that went into the project; a final summary was given to each board member, a long term goal for the future of the inventory for the Town of Avoca. Ron would like to get an ok to expand his office. Nelson stated the storage room that the assessor's records are in belongs to the village and also the garage part. Chris said he told Rod that the board needed to talk to the village and masons to find out if they don't need that space for themselves. Large Payments: Betty gave a listing to the board members of some large payments that will be coming up a decision has to be made where the money will be taken from. Nelson is helping the board with the budget this year he said that the town looks in good shape there should be no problem he is advising Betty on what expenses are coming up. The 2004 final annual report has been done and filed but the final report has not been filed with the town clear as of yet. When it is the clerk has to get the legal notice published. Motion by Supervisor Wellington, seconded by Councilman Heinemann authorizing the following dates for the 2007 budget workshop for then Town of Avoca. Wednesday, October 4, 2006, Thursday, October 19, 2006 and Thursday, November 2, 2006 beginning at 7:00 p.m. and the Public Hearing for the preliminary budget for 2007 and final adoption on November 8, 2006. The clerk was instructed to post the legal notice. Carried. Motion by Supervisor Wellington, seconded by Councilman Feely authorizing to pay compensation to nelson Eaton for taking over the roll of budget officer. Carried. Special recognition to the court for being ranked 49th in the state. Motion by Councilman Feely, seconded by Supervisor Wellington to go into executive session. Carried. The board returned to regular session at 9:55 p.m. there were no actions made while in executive session. Motion by Supervisor Wellington, seconded by Councilman Feely to adjourn at 10:00 p.m. Carried. |
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