Urbana town board minutes

October 17, 2006

The Urbana Town Board held their regular monthly meeting on Tuesday, October 17, 2006 at 6:30 p.m. in the Town Hall, 41 Lake Street, Hammondsport, New York.

Present: Supervisor Richard Gardiner; Councilperson Tom Chadwick; Councilperson Jim Presley; Councilperson Connie Cook; Councilperson John Webster; town attorney Brian C. Flynn; own clerk deborah pierce

Others present: high school students Nichole Jacquier, Courtney Webber, and Susan Reneau

Supervisor Gardiner brought the meeting to order at 6:30 p.m. with the salute to the flag.

On Motion of Councilperson Presley and seconded by Councilperson Chadwick and carried, all voting AYE, to approve the Minutes of September 19th as amended.

Roll Call Vote: 5-AYES 0- NAYS

On Motion of Councilperson Cook and seconded by Councilperson Chadwick and carried, all voting AYE, to approve the Budget meeting Minutes of October 2nd.

Roll Call Vote: 5-AYES 0- NAYS

On Motion of Councilperson Webster and seconded by Councilperson Presley and carried, all voting AYE, to authorize the Bookkeeper to pay Abstract #10, claim #330- #359 totaling $20,496.40, claim #041-#043 totaling $816.43 and Highway Fund Bills Abstract #10, claim #228- #250 totaling $27,055.76.

Roll Call Vote: 5-AYES 0- NAYS

New town hall update: The information technology technician from Hunt Engineers visited the offices to see what would be needed for our computer systems and phones in our new Town Hall.

On motion of Councilperson Cook and seconded by Councilperson Chadwick and carried, all voting AYE, to hold a Public Hearing on the 2007 Preliminary Town Budget on Tuesday, November 14, 2006 at 6:30 p.m.

Roll Call Vote: 5-AYES 0- NAYS

On motion of Councilperson Chadwick and seconded by Councilperson Webster and carried, all voting AYE, to donate $100.00 to the Hammondsport Chamber of Commerce to be used for Christmas decorations.

Roll Call Vote: 5-AYES 0- NAYS

On Motion of Councilperson Presley and seconded by Councilperson Cook and carried, all voting AYE, to hold a joint meeting with the Village of Hammondsport Board to appoint a fire commissioner at the November 14, 2006 Town Board meeting.

Roll Call Vote: 5-AYES 0- NAYS

Office of real property services: On Motion of Councilperson Chadwick and seconded by Councilperson Cook and carried, all voting AYE, to enter into a M e m o r a n d u m o f Understanding with the NYS Office of Real Property Services that authorizes the Town to enter into a 3 year program on an assessment improvement process which will enable the Town to annually sustain an equitable assessment roll. This agreement calls for annually maintaining assessments at a stated uniform percentage of value. Annually conducting a systematic analysis of all locally assessed properties and revising assessments, as necessary and implementing a local program for inspecting an reappraising each parcel.

Roll Call Vote: 5-AYES 0- NAYS

Budget transfer: On Motion of Councilperson Presley and seconded by Councilperson Webster and carried, all voting AYE, to authorize the Bookkeeper to make the following Budget Transfers:

Dr A1990.400 Contingent 14,252.48

Cr A8810.400 Cemeteries 1705.00

Cr A1110.400 Justice Contractual 107.24

Cr A 1355.110 Board of Assessment 325.00

Cr A1460.410 Sara Grant Contractual 4970.10

Cr A7140.120 Parks/Rec Mowing 1881.46

C r A7140.430 Parks/Rec/Activities 2277.00

Cr A1620.470 Building Renovations 2986.68

Roll Call Vote: 5-AYES 0- NAYS

Highway truck: On Motion of Councilperson Webster and seconded by Councilperson Cook and carried, all voting AYE, to advertise for a new Ford F350 1 ton 4x4 dump truck. H i g h w ay Superintendent Buckley provide the Town Clerk with the specs for the advertisement. Bids will be opened at 6:30 p.m. on November 14th..

Roll Call Vote: 5-AYES 0- NAYS

RESOLUTION FOR STEUBEN COUNTY TO ASSESS EDU's TO TOWN TAX: On Motion of Councilperson Webster and seconded by Councilperson Presley and carried, all voting AYE, to approve the following RESOLUTION:

Be it resolved that the Urbana Town Board at its regular monthly meeting held on Tuesday, October 17, 2006 authorized Steuben County Real Property Tax Service Agency Office to assess an amount to be included in each year's Town Budget that will be added to the tax bill of residents within the Town of Urbana Water District No. 2 and that amount will be raised by extending the same cost and construction rate against each edu (equivalent dwelling unit) identified within Town of Urbana Water District No. 2 and Water District No. 2 Extension.

Roll call vote: Supervisor Richard Gardiner aye; Councilperson Tom Chadwick aye; Councilperson John Webster aye; Councilperson Connie Cook aye; Councilperson Jim Presley aye

Dated: October 17, 2006, Deobroah Pierce, town clerk

The Town Board discussed looking into other EDU sources.

At 7:55 p.m. Atty. Flynn asked to speak privately with the board on an issue under the attorney - client privilege.

On Motion of Supervisor Gardiner and seconded by Councilperson Presley and carried, all voting AYE, to go into Executive Session at 8:15 p.m. pertaining to Section 105 Subsection (h) acquisition of property. The Supervisor invited the Town Board, the Town Attorney and the Town Clerk into the Executive Session.

Roll Call Vote: 5-AYES 0- NAYS

On Motion of Councilperson Cook and seconded by Councilperson Chadwick and carried all voting AYE, to adjourn the Executive Session at 8:27p.m.

Supervisor Gardiner asked Councilperson Cook to form a committee to work on an adult book store law.

The Town Clerk turned in fees of $1,773.97 to the Supervisor.

The Supervisor's Report was accepted as presented.

On Motion of Councilperson Presley and seconded by Councilperson Chadwick and carried, all voting AYE, to adjourn the meeting at 8:30 p.m.

Respectfully submitted, Deborah Pierce Town Clerk